When Lawrence Township Public Schools (NJ) lost their registrar position to budget cuts, the writing was on the wall. Their old, paper-based student registration and re-enrollment system was simply too time-consuming and expensive to last.
It had to go.
After a lengthy search for a partner in the transition to paperless registration, Lawrence settled on SRC Solutions. A year into the relationship, the results are even better than the district could have imagined.
Parents love being able to use Registration Gateway to register their children from any computer with an internet connection. School officials love SRC’s responsiveness. And everyone – from taxpayers to administrators – loves the quicker- and larger-than-expected return on investment.
Parents love being able to use Registration Gateway to register their children from any computer with an internet connection. School officials love SRC’s responsiveness. And everyone loves – from taxpayers to administrators – loves the ROI.
“We’re very happy with Registration Gateway,” Lawrence Township Public Schools’ Beth Farletta said. “There have been cost savings in places you don’t really think about until they happen. We used to have to copy thousands of documents and forward them to individual schools, where they had to be filed. That’s all gone. One-hundred percent of it.”
Under Lawrence’s old registration and re-enrollment system, parents came to a central location, picked up a large packet of documents and either filled them out on the spot or took them home. All that information was then keyed, by hand, into PowerSchool.
That took a long time. And came with its own set of problems.
“Sometimes, you couldn’t read parents’ handwriting,” Farletta said. “Especially these days, with email addresses. You couldn’t tell if they’re trying to tell you it’s a ‘1’ or an ‘L’ or an ‘I.’ And parents would sometimes skip key sections. We’d have to keep prompting them to give that information and explain why it’s important.
“With Registration Gateway, we can mark important fields as ‘required,’ so parents can’t skip them. There’s been such an improvement, it’s hard to even communicate it with people.”
Things are destined to keep improving. Lawrence is in the home stretch of integrating SRC’s Info Update Module, which will allow parents to instantly update emergency contact information for existing students.
Until now, Lawrence had been sending home a physical emergency contact form each year. That meant even more manual data entry for district employees – and more massive piles of paper.
In the beginning, people balked a little at the move to paperless registration. But everyone is loving it now. We went from having all paper forms with someone having to input each into our PowerSchool system to having two systems talk to each other.
About SRC Solutions
With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.
As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.
For more about SRC Solutions, Inc., please visit: registrationgateway.com