Kindergarten registration was a whole new experience for residents of Brookline Public Schools.
Students enrolling in Brookline Public Schools in Massachusetts began registration through Registration Gateway, an online school solution that collects clean and accurate student enrollment information. Parent meetings were streamlined as well. What was once an arduous data entry process has transformed into a simple review and document collection meeting. A few simple clicks on the registrars computer and the student information is automatically populated into Brookline’s Aspen Student Information System. This simplified process has enabled Brookline Public Schools to eliminate costs, increase efficiency, and improve communication with parents and provide increased attention to student needs.
Brookline Public Schools has deployed Registration Gateway Premium which allows for documents to be scanned and stored electronically in highly secure electronic folders accessible only to specific district resources.
“What we most enjoy about Registration Gateway is the clean data that we receive through it. Registration Gateway improves efficiency for the district and the gives parents the ability to schedule appointments for school enrollment and provides registrar visibility to their specific appointments. Registration Gateway also allows us to see a schedule of these appointments so we can plan for them.”
-Jesenia Castro, Director of the Office of Student Affairs for Brookline Public Schools.
This saves time for both guardians and school personnel by allowing some parts of the registration to be completed before the appointment, and it prevents the need for staff to enter student information manually.
“Brookline Public Schools has been a fantastic partner to Registration Gateway and is realizing the savings that we see from all of our customers. We are proud to have helped Brookline work through their internal changes to deliver a completely customized solution from Online Registration to Document Management.” said Patrick Maher, CEO of SRC Solutions Inc.
Brookline Public Schools is an especially diverse school district providing English Language Learning programs for native speakers of Korean, Hebrew, Chinese, Japanese, Spanish, and Russian, and provides a wide range of special education services by working closely with student families and the Special Education Parent Advisory Board. Pre-registration through Registration Gateway allows the different teams within the school district to better prepare for incoming students that require any of these services.
“We now have a more systematic registration process with Registration Gateway that has been very helpful in allowing us to see what the needs are for students enrolling for school. Registration Gateway allows us to communicate across the district with incoming students’ information. We are able to notify our English Language Learning team, the McKinney-Vento Liaison, and special education team prior to the students even beginning school allowing for early intervention where needed.”
“Registration Gateway has also simplified our district specific ‘buffer zone’ system allowing students and parents specific school choices based on their geographic location within the district.”
Brookline requires parents to bring many documents to this appointment, including photo ID, a birth certificate, proofs of residency, school records, etc. During the appointment, these documents are scanned into Registration Gateway. Over time reductions in printing costs will save the district thousands of dollars.
“We have found that using Registration Gateway has helped the district tremendously by using less paper. We scan versus copying paper during the registration process,” says Castro.
Documents are no longer threatened by unauthorized access theft, misplacement, fires, floods, etc. As every school administrator knows, the privacy of these documents is not only important to the integrity of the school but is legally binding as well.
To learn more about Registration Gateway, visit https://www.registrationgateway.com/ or e-mail sales(at)src-solutions.com.
About SRC Solutions, Inc.
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems.