Pleasant Valley Streamlines Student Enrollment, Hiring Process for Accurate Record-keeping

The Pleasant Valley School District, located in Monroe County, Pennsylvania, spans 120 square miles in northeastern Pennsylvania and serves approximately 5,500 students.

Given the district’s large coverage area, and its six distinct schools, leadership has historically struggled with collecting consistent data about its students, making it difficult to search and find data when it’s needed.

The real-time integration of Registration Gateway allows us to work with the student and the parent to coordinate a schedule at the same time that the student is registering.

— Christopher Fisher

“Registration was the responsibility of each building in the district,” said Robert Hines, associate principal of Pleasant Valley High School.

Collecting information the old-fashioned way – by asking parents to bring necessary documents and paperwork to a school’s site where each sheet of paper was copied for a student’s file and then saved in hard copy format – was cumbersome. And it held up the enrollment process.

It was a nightmare as far as paperwork, and once we had all the students’ paperwork in our hands, it had to be disseminated to the schools. It took a day to receive the paperwork and then another day to get it to the appropriate school.

— Robert Hines, associate principal of Pleasant Valley High School.

This, said Hines, delayed students in choosing their classes for the upcoming academic year.

Pleasant Valley School District needed a solution, but it had to integrate seamlessly with its existing student information system (SIS), Sungard’s eSchoolPLUS. After completing due diligence, leadership turned to SRC’s Registration Gateway.

“Now we have a district-wide registration process that happens in one office making information consistent,” said Hines. “Before, data wasn’t consistent and that made searching for a particular student difficult.”

“Our goal,” said Christopher Fisher, assistant to the superintendent for professional and support services for Pleasant Valley School District, “was to get students and parents into the building as fast as we could. The real-time integration of Registration Gateway allows us to work with the student and the parent to coordinate a schedule at the same time that the student is registering.”

In addition to tapping Registration Gateway, the district was the first to adopt SRC’s Human Resources Gateway solution, a configurable, web-based software application that simplifies and streamlines the onboarding process through the use of secure, digital storage and automated archival of all personnel data documentation.

Much like how Registration Gateway simplifies the student registration process, Human Resources Gateway improves efficiencies by eliminating of manual document tracking and provides a secure structure for the HR process. The application also integrates seamlessly with eSchoolPLUS making it an ideal solution for the district.

All new jobs are posted online and applicants are required to submit their information via the online Human Resources Gateway system.

“Pleasant Valley School District and their use of Registration Gateway and Human Resources Gateway is a perfect example of how a district can leverage the systems they currently use to handle multiple processes,” said Jennifer Peri, senior vice president, product management. “And the end result enables them to use their technology, training and financial resources in more efficient ways, streamline processes and achieve budgeting and time goals while ensuring data is secure and accurate.”

Next up

Now that Pleasant Valley School District has its student registration and new employee application/onboarding systems down to a science, leadership is looking to turn their focus to archiving existing paper records.

“We have 50 years of student records in boxes. That information needs to be digitized,” said Fisher. “And we also plan to digitize personnel records. It’s a big project for us, but the benefits will make it worth it.”

Fisher points to a recent example of when digitized records would have come in handy.

“We received a request from a graduate from 15 years ago,” he said. “He needed his transcript for a military job he was applying for. We had to search for his information by hand. Once these records are digitized, we can instead search by student ID or last name, making the search much more efficient and accurate.”

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit:



SRC Solutions Announces Human Resources Gateway

SRC Solution’s newest Gateway software application provides businesses, schools and government agencies with more efficient methods of Human Resources Onboarding.

SRC Solutions announced the availability of its new software application, Human Resources Gateway. This configurable, web-based software application offers a simpler, more uniform process for managing Human Resources Onboarding processes and document submission through the use of secure, digital storage and automated archival of all personnel data documentation. Human Resources Gateway improves efficiencies through the elimination of manual document tracking, various organizational issues and provides a structure for the HR process securely enabling the submission of documents and data.

“Human Resources Gateway was developed in response to an increasing demand to manage Human Resources departments’ paper records in a greener and more efficient manner,” said Patrick Maher, Founder and CEO of SRC Solutions. “The software application is a natural extension of our Registration Gateway platform for student registration, purpose-built to assist schools in managing teacher and staff information. Human Resources Gateway also works equally well in a corporate environment by eliminating paper-related problems encountered by the Human Resources managers in these companies.”

Human Resources Gateway offers users a variety of other features to improve the Human Resources Onboarding process. The platform allows control over who sees what data—inside and outside of the organization—and includes features such as automated application processing and search options to improve the users’ efficiency. The system also reduces lost and misplaced documentation by tracking and notifying users of missing and late required documents.

The open-ended solution seamlessly integrates with a variety of existing document and content management systems and many financial and ERP systems. Human Resources Gateway also offers improved technological efficiency by functioning through a single portal application and requiring IT departments using the platform to support only one integrated system.

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

Registration Gateway