Innovations at Morton Grove School District 70 (IL) allow for better communication between school and student families.

Registration Gateway by SRC Solutions, Inc. creates a seamless portal for information transactions between school district and guardians.

At Morton Grove School District 70, located just north of Chicago, Illinois, personalizing the educational experience of each student and their families through digital approaches is not uncommon. For just one example of this, Assistant Principal Jennifer Kiedaisch appears in videos on the school districts Anti-Bullying page, in which she outlines bullying protocol, prevention and reporting guidelines for both parents and students. Recently, the small school district, which caters to roughly 900 students, has welcomed another digital approach: this time catering to student enrollment.

Using Registration Gateway, the school district website provides two separate portals for parents to register their children for school: New Students, and Returning Students. From these portals, parents can enter all of their student’s necessary registration information from the comfort of their own homes. There are many advantages to parent-conducted data entry, on both sides of the portal. According to Alana McCloskey, Morton Grove SD70’s Administrative Assistant, “There is less of a chance for data entry error when the parent completes the information and it is verified by the registrar in less than 15 minutes.”

McCloskey’s favorite benefit from Registration Gateway utilization is the amount of time that it saves her and the rest of the staff during student enrollment season. “It used to take me days to enter all of the information for our incoming kindergarten students. Many hours of time is saved by having the parents do all of the data entry.” While 900 students doesn’t make Morton Grove SD70 a large district, 900 different registration installments certainly takes a long time the old-fashioned way. After commissioning Registration Gateway, new student, kindergarten and otherwise, as well as returning student registration, was done 100% through the digital portals. “I probably spent about 30-40minutes completing a single student’s registration.” Considering Morton Grove sees about 140 new student registrations a year, we can deduce that McCloskey has saved about 82 hours of manual data entry with Registration Gateway.

Says McCloskey, “After review, the file is sealed and all information is effortlessly moved over to PowerSchool. All information is stored in one easily accessible location.” Registration Gateway effectively organizes and then permanently stores the data within the password-protected system. This ensures data and document safety against natural disaster, becoming lost to the office, misfiling, and theft. Based on her testimony, and the affirmation of many other customers, which can be read by clicking here, Registration Gateway has proved itself trustworthy in this process. It meticulously handles the student files and catalogs them correctly within PowerSchool, as well as makes each file instantaneously reachable.

“Going forward, Morton Grove will see a high ROI in many different forms: cutting the costs of paper supplies, and being a more productive team by reducing the amount of menial tasks that need to be completed like data entry,” stated Patrick Maher, CEO of SRC Solutions, Inc. They’ve always been the type to work smarter, not faster, which is exactly why we knew a partnership between their district and SRC Solutions would be an advantageous one.”

About SRC Solutions, Inc.
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems.

Spring-Ford Area School District (PA) Improves Inter-Departmental Communication by Partnering with Registration Gateway

Deploying online student registration has improved on communication techniques leading to more efficient use of time and resources.

Registration Gateway, the leading product in student enrollment software saves time, money, paper and mailing resources in several different ways. For the parents, it’s the convenience of filling out student registration information at home. For a lot of registrars, this is a big perk… But for Sally Sacks, the Information Systems Analyst for Spring Ford Area School District, her favorite outcome of implementing Registration Gateway is the way communication has been improved throughout the school. Departments are notified immediately of new student information thereby promoting a more unified way of distributing necessary information.

When a new batch of students enroll for the upcoming school year, a lot of departments have to be notified – each with their own individual requirements. Nurses need medical information, transportation services need addresses to formulate bus routes, Special Education needs all of the above and more. It’s all very complicated and it has to be done smoothly and quickly in order for staff across the district to get in gear.

Registration Gateway has had its most valuable effect on improving the efficiency of communication between district departments. The minute student registration information is sealed [by a school employee], much of the data entry is automatically imported into our SIS, and trigger emails are automatically sent across the district. Notifications are triggered to District Child Accounting, individual school building offices, guidance counselors, nurses, ELL Department, Special Education Department, and Transportation Department.”

-Sally Sacks, Information Systems Analyst for Spring-Ford Area School District

And as for the other perks? With 96% of student parents completing their enrollment process online through Registration Gateway, and the other 4% using the Registration Gateway portal from the Spring-Ford Area office with the help of an employee, Sacks says, “We have saved money on printing, copying, personal hours of answering many, many phone calls, returning calls, scheduling appointments, and hours of data entry work.”

“Like any other business comprised of multiple departments, inter-departmental communication can get messy within a school district. It’s difficult to comprehend how 10 different sets of people all need versions of the same information for their own reasons, and how fast they have to get that information in order before the school year can run smoothly,” said Patrick Maher, CEO of SRC Solutions, Inc. “Spring Ford is like any other school district in this sense, but by taking advantage of the automated notifications and strict security rules within Registration Gateway, momentum is gained when new student information comes in, instead of drowning in a pile of forms and keeping departments waiting for that information.”

Money and time are both saved on printing, copying, and phone calls which leads to a smoother parent registration interaction allowing more time to be focused on the child rather than data entry. According to Sacks, “All the involved departments are able to schedule and complete appointments, set up their own schedules and review scanned documents needed to follow up with parents.”

About SRC Solutions, Inc. |
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems and integrated document scanning and management.

Registration Gateway