Oxford Virtual Academy streamlines registration information to PowerSchool Student Information System

Oxford Virtual Academy is far from a traditional K-12 environment. And that can make registration and re-enrollment rather challenging for the “school without walls.”

Part of the Oxford (Mich.) Community Schools district, OVA provides some 1,000 K-12 students with 24/7 online courses, customized to their individual strengths. At OVA, education is based on options, flexibility and allowing students to learn in their own way, at any time, in any place, and at their own pace.

How could OVA streamline its registration and class selection system, integrating the process and making it more efficient while ensuring the accuracy and security of sensitive student data? By deploying Registration Gateway online registration and re-enrollment software from SRC Solutions.

“Our student body consists of a combination of full-time students from other schools taking virtual enrichment classes, homeschool students taking either a part-time or full-time curriculum, traveling students and students with medical issues,” OVA registrar Katherine Caron said. “There are many reasons a student can’t be in a brick and mortar facility; our school was built for that.”

Naturally, such an arrangement means that every student’s schedule must be completely custom-built. While creating wonderful educational results, this resulted in a number of difficulties – most notably a massive amount of correspondence with parents each year.

“Our registration and enrollment process was heavily email-driven,” Caron said. “This created hundreds and hundreds of emails with parents who couldn’t physically bring a sheet to our offices.”

Dealing with 1,000 custom schedules also proved problematic with regard to OVA’s PowerSchool student information system. Each schedule needed to be manually entered into the Pearson system – a process that took Caron, a true expert in OVA’s system, three full days … and a hired assistant two weeks.

How could OVA streamline its registration and class selection system, integrating the process and making it more efficient while ensuring the accuracy and security of sensitive student data? By deploying Registration Gateway online registration and re-enrollment software from SRC Solutions.

OVA opened its online registration portal last year, and received overwhelmingly positive feedback. The course registration process was simplified for parents, and staff members enjoyed significant time savings. Best of all, because PowerSchool allowed Registration Gateway to import student information directly, manual data entry was eliminated.

A Round 2 deployment ­­– featuring enhanced, integrated registration capabilities and brand new student enrollment/class selection tools – is scheduled for April 15. Backfile scanning, HR onboarding and athletic signup capabilities are also due for deployment in the near future.

“So far, we’re thrilled,” Caron said. “The team at SRC has been fantastic. My needs were great, and in the initial run, they had a very short window to get the solution up and running. They worked tirelessly to make it happen.

“In all, SRC offers a fantastic program. It’s been great, and we expect that it will get better every year. Issues arise with every new system, but their team has been very receptive to change. Most of all, I’ve enjoyed the fact that they think outside the box and go well beyond what’s ‘normal’ and ‘standard.’”

A lot like OVA itself.

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit: registrationgateway.com

Skyward Partners with SRC Solutions to Develop Paper-Free K-12 Enrollment Solution

Integration of data management systems benefits districts and parents.

Skyward, Inc., an industry leading K-12 school administration software provider announced today a partnership with SRC Solutions that streamlines the K-12 enrollment process for districts and parents. With the integration of SRC Solutions’ Registration Gateway™ and Skyward’s Student Management Suite™, parents now have the opportunity to complete their student’s school registration online. Information entered into Registration Gateway™ automatically transfers through an interchange engine into the district’s web-based Skyward Student Management Suite™.

The online registration and data exchange capabilities combine to create an ideal enrollment process for school districts and parents. Districts can better control operating budgets by reducing the staff time necessary to organize current registration processes, as well as eliminate paper costs associated with the traditional paper-intensive enrollment method. The paperless process also saves parents from entering redundant information onto multiple forms, therefore increasing the level of data accuracy.

“We are delighted with the direct integration for online student registration, currently supported by Skyward,” said Patrick R. Maher, CEO of SRC Solutions, Inc. “This partnership will help school districts improve efficiencies in all of their paper processes, reduce costs associated with student enrollment and improve reporting and funding due to improved data cleanliness.”

Integration of the two software systems has already proven successful for Walled Lake Consolidated School District, a Michigan district serving nearly 16,000 students.

Skyward’s integration with the Registration Gateway™ system has been a wonderful addition for Walled Lake Consolidated School District. The effective and efficient way our parents can register new students has saved both time and money for the district. It has helped with the accuracy of data that is entered into Skyward and is a wonderful addition to what Skyward provides our District.

-David Pesick, Technician, Walled Lake Schools Technology Department

The combination of the Skyward Student Management Suite™ and Registration Gateway’s comprehensive data-capturing abilities provides an optimal solution for K-12 districts of any size. The multi-lingual system can account for unique enrollment data varying from food service and transportation, to student activity information and more through the convenient and easy-to-use web-based portal. Even documents such as birth certificates, health records and student and parent identification cards can be scanned directly into Registration Gateway™ and transferred electronically into the district’s Skyward Student Management Suite™.

“We are constantly analyzing and evolving our solutions to help K-12 schools increase operational efficiencies and reduce district spending,” said Kevin McFerrin, Executive Vice President of Business Development for Skyward, Inc. “Our partnership with SRC Solutions is a great example on how we are using innovative partnerships to reach that goal.”

To learn more about the Skyward School Management System™, visit www.skyward.com.

About Skyward Skyward is a leading provider of K-12 school administrative software that surpasses districts’ needs in state reporting, improves operational capabilities, and opens communication between schools and families. Today, you can find Skyward’s School Management System™ in more than 1,400 school districts worldwide ranging from districts with as few as 50 students to state configurations supporting more than 800,000 students. Founded in 1980, Skyward serves school districts with its integrated student, finance, and human resources suite of products and is proudly made and supported in the U.S.A.

About SRC Solutions Founded in 2001, SRC Solutions provides a gateway to improved productivity and profitability for educational, government and private industry customers. SRC’s premium solution, Registration Gateway, enables K-12 schools to save time and money from paperless enrollment, downstream reporting, compliance and document tracking. SRC identifies cumbersome, repetitive, counter-productive work procedures and replaces them with easy-to-use, intuitive solutions and streamlined digital processes. As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Where process meets technology.


Registration Gateway