Pleasant Valley School District (PA) Registers Students and Onboards Employees with Registration Gateway and Human Resources Gateway from SRC Solutions, Inc.

Simplifying processes throughout Pleasant Valley School District is a goal well on its way to being achieved.

Pleasant Valley School District (PVSD) in Monroe County, PA, is comprised of 4 schools that cater to about 4,822 students. PVSD has partnered with SRC Solutions to improve efficiency in the student registration and HR onboarding processes. Registration Gateway and Human Resources Gateway have been a breath of fresh air to two outdated and manual processes.

As Superintendent of PVSD, one of Carole Geary’s primary responsibilities is as the liaison between the School Board and the faculty while exemplifying that the students and their families’ wellbeing are district’s highest priority. School districts have goals and PVSD is no different. SRC Solutions is excited to be a part of a process of exceeding district goals. From improving student performance by identifying opportunities for early intervention during the registration process or constantly collecting and disseminating accurate contact information for improved family communication, Registration Gateway solves district challenges.

With the amount of information that has to be collected for student registration, automation is becoming a necessity and that was the case for PVSD. Utilizing Registration Gateway, PVSD was able to turn the first, time consuming step of this procedure, parent data entry and collection, into an automated, auto-corrected, time-saving process. With the aforementioned step simplified, registrars at PVSD simply review and approve the student registration which then triggers immediate and automated data flow into PVSD’s SunGard eSchoolPLUS Student Information System.

“All parents must register with Online Enrollment. The parents either complete the registration information online before arriving at the registration office or they complete this part of the process at a work station located in the registration office prior to seeing the registration secretary. This also allows us to serve more people on a given day making the process more timely for staff and convenient for parents.”

-Carole Geary, Superintendent of Pleasant Valley School District

Patrick Maher, CEO and founder of SRC, has personally seen to the implementation and management of PVSD’s online solutions. He had this to say. “SRC Solutions is not a company that disappears from the scene once the product has been purchased and installed; technical support is there for each of our customers for the entire duration of the relationship. PVSD is a perfect example of an organization that sees the value of working with a partner like SRC that can provide solutions to increase efficiency in many areas of the district.”

“The tech support is one of the best things about Registration Gateway.” Along with the tech support, Geary’s believes that the saving of time for both parents and staff and the guarantee that all entered student data is clean, complete, and automatically organized are what sets SRC Solution’s Registration Gateway apart from other registration software.

Above and beyond student registration, SRC Solutions’ Human Resources Gateway has improved the process of human resource management for Pleasant Valley School District, in a way very similar to that of the student registration process. HR Gateway by SRC Solutions is a paperless, configurable, web-based portal that streamlines the intake of data as well as the retention and distribution of documents related to onboarding new employees. By collecting and storing employee information digitally, HR Gateway creates a streamlined office environment where storage, file access and security problems are things of the past.

About SRC Solutions, Inc.
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems.

Pleasant Valley Streamlines Student Enrollment, Hiring Process for Accurate Record-keeping

The Pleasant Valley School District, located in Monroe County, Pennsylvania, spans 120 square miles in northeastern Pennsylvania and serves approximately 5,500 students.

Given the district’s large coverage area, and its six distinct schools, leadership has historically struggled with collecting consistent data about its students, making it difficult to search and find data when it’s needed.

The real-time integration of Registration Gateway allows us to work with the student and the parent to coordinate a schedule at the same time that the student is registering.

— Christopher Fisher

“Registration was the responsibility of each building in the district,” said Robert Hines, associate principal of Pleasant Valley High School.

Collecting information the old-fashioned way – by asking parents to bring necessary documents and paperwork to a school’s site where each sheet of paper was copied for a student’s file and then saved in hard copy format – was cumbersome. And it held up the enrollment process.

It was a nightmare as far as paperwork, and once we had all the students’ paperwork in our hands, it had to be disseminated to the schools. It took a day to receive the paperwork and then another day to get it to the appropriate school.

— Robert Hines, associate principal of Pleasant Valley High School.

This, said Hines, delayed students in choosing their classes for the upcoming academic year.

Pleasant Valley School District needed a solution, but it had to integrate seamlessly with its existing student information system (SIS), Sungard’s eSchoolPLUS. After completing due diligence, leadership turned to SRC’s Registration Gateway.

“Now we have a district-wide registration process that happens in one office making information consistent,” said Hines. “Before, data wasn’t consistent and that made searching for a particular student difficult.”

“Our goal,” said Christopher Fisher, assistant to the superintendent for professional and support services for Pleasant Valley School District, “was to get students and parents into the building as fast as we could. The real-time integration of Registration Gateway allows us to work with the student and the parent to coordinate a schedule at the same time that the student is registering.”

In addition to tapping Registration Gateway, the district was the first to adopt SRC’s Human Resources Gateway solution, a configurable, web-based software application that simplifies and streamlines the onboarding process through the use of secure, digital storage and automated archival of all personnel data documentation.

Much like how Registration Gateway simplifies the student registration process, Human Resources Gateway improves efficiencies by eliminating of manual document tracking and provides a secure structure for the HR process. The application also integrates seamlessly with eSchoolPLUS making it an ideal solution for the district.

All new jobs are posted online and applicants are required to submit their information via the online Human Resources Gateway system.

“Pleasant Valley School District and their use of Registration Gateway and Human Resources Gateway is a perfect example of how a district can leverage the systems they currently use to handle multiple processes,” said Jennifer Peri, senior vice president, product management. “And the end result enables them to use their technology, training and financial resources in more efficient ways, streamline processes and achieve budgeting and time goals while ensuring data is secure and accurate.”

Next up

Now that Pleasant Valley School District has its student registration and new employee application/onboarding systems down to a science, leadership is looking to turn their focus to archiving existing paper records.

“We have 50 years of student records in boxes. That information needs to be digitized,” said Fisher. “And we also plan to digitize personnel records. It’s a big project for us, but the benefits will make it worth it.”

Fisher points to a recent example of when digitized records would have come in handy.

“We received a request from a graduate from 15 years ago,” he said. “He needed his transcript for a military job he was applying for. We had to search for his information by hand. Once these records are digitized, we can instead search by student ID or last name, making the search much more efficient and accurate.”

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit: www.src-solutions.com

 

 

Registration Gateway